Indy Burn Team Manager Fees FAQ

 

Revised June, 2010

Read this entire article.  There are Manager FAQ below.
The first part is the Parent FAQ:
**Please share this important information with each parent.  If you send to parents a Club Fee amount, be sure to use the actual Club Fees published after Evaluations for the current season (and NOT the estimates below).**

1.  FYI only.  All figures are estimates.  Actual fees are published each season. 

2.  Indy Burn player fees are paid in three installments:

-Juniors:  Non-refundable Club Fee Deposit due by July 1st Fall and 50% of Club fee due January 1 for Spring season.

                   Club Fee Balance payment due by August 1 for Fall and 50% due February 1 for Spring season.

-Seniors:  Non-refundable Club Fee Deposit due by July 1.  50% of Club Fee due January 1st and Club Fee Balance due February 1.
-Team (and uniform) Fees are also due by August 1 and February 1.

3. Estimated per player Club Fees per season.  (Each player is invoiced the exact Club Fee.)  The exact figure is published after Team Formations each July and November.  Club Fees do NOT include Team Fees or uniform costs.
U8-U9 Academy $300. 
U10 Academy     $350.
U11-U14*        $350. - $475. 
U15-U19*        $400. - $600.

*Most Premier teams have additional expenses. Although Club Fees are announced at Team Formation, please see your personalized Club Fee invoice for the total Club Fee due. If circumstances warrant, Indy Burn may adjust each player's Club fee based on the team's total budgeted cost.  The greatest variable is the Coaching stipend, customized to each coach's experience and education.

4.  Uniform kit is about $100 for two jerseys, shorts, socks, training t's and full amount is paid with order.  All coaching gear is purchased using adidas merchandise credits from accruals with each purchase.

5.  Club Fee is what each player pays into the Club and includes PSC's registration fee, coaching stipend, PSC Soccer Director and trainer stipends, all ordinary IS fees, including secondary player IS fees and team registration fee, leagues team registration fee.  PSC Registration portion includes allocated expenses (paint, nets, goals, equipment, website, communication, administration), Ref assignor fees for home games not paid by leagues, on line registration costs.

6.  Team Fee is what each player pays to the Team Manager for team based expenses including:  referee fees, all tournament expenses, other team IS and registration fees not included above, coach out of town tournament expense ($75. per and $150 cap per season) and any other expenses incurred by the team.

7.  Each player's winter training fee includes indoor facility space rental, admission charge, and coaching stipend and is usually included in the Club Fee.

8.  Team Managers determine total amount to collect from each player for Team funded expenses.  Each guest/Club pass player pays equal share of the tournament fee if participating in tournament.

9.  Important- no one may waive any fees due to the Club, as the requests for fee assistance goes to the PSC Board of Directors via the "Fee Assistance Form" for approval.

 

Other Team Manager FAQ

Coaches checks:  stipends are paid twice per season:  half about mid season and half after the season ends.  The coach  must complete and file with PSC Treasurer a W-9 Independent Contractor Form.

Fees:
All Club Fees are due by 2/1 and 8/1 and are paid into the Club via on line credit card or check mailed to PSC Treasurer.  Accepted are parent checks, PSC awarded fee assistance, and Independent Contractor (payment) form from coach.  There are NO WAIVED FEES, including coach's child, including fee assistance players. 

W-9 Independent Contractor form:  Each Coach to give PSC Treasurer a completed W-9 form by prior to beginning of each season.  Treasurer needs this form prior to issuing coach check.  

Team based fees:  Team manager to communicate to each parent each team based charge. Team manager encouraged to spread payments over several months if necessary and not to over collect. No reason to have money remaining in team bank account at the end of the season. Refund state cup and other tournament performance bonds. Team manager encouraged to open team completely free checking account to prevent paying for tournament prior to collection of tournament fees from parents, to keep Team funds separate from personal funds, and for ease of transferring to new manager.  Caution on over draft bank fees and ISF checks. 

Administrative Fee and Performance Bond Guide Lines:  If team collects for performance bonds, refunds to parents are in order.  Administrative fee should include the following incurred costs: postage, copying, cost to laminate player passes, cost of bank account maintenance (monthly service charges and fee for checks.  Hint open free checking account).  There are times when estimating a cost would be appropriate and is acceptable, those would relate to postage, copying and the cost to laminate player passes. The addition of any costs other than those listed should not be added without prior approval of the existing team parents and should be discussed on a seasonal basis.  

Each team must establish a bank account so team funds are not commingled with the personal funds of the individual collecting and disbursing the team's funds. 

Team based Expenses

Referee Fees: Calculate using instructions from your League.

Tournaments:  Each team may choose to play in additional tournaments. Collecting the monies on a as needed basis, allows your parents the flexibility to spread the cost of travel soccer over time, instead of having to pay all the costs at one time. 

Coaches Travel Expenses
Reimbursement of any overnight tournament related fees is limited to the Team parents paying for the coach's hotel room accommodation when staying at the same hotel as most of the team and for the same number of nights as most of the team.  There established guidelines with regard to the reimbursement of the coaches' travel expenses in the coaches' contract and the Travel Manual. They should only be collected when incurred. 

"Coach Travel Expenses" is meant to off set a portion of  a out of town hotel room expense.  It is NOT meant to be paid to, nor collected from parents for in or out of town mileage or anything else.  The coach's stipend covers everything else.  Teams are not to collect additional money for coach unless it is approved by the Indy Burn Coordinator prior to the event.  The request must include the reason and amount.  Premier team coaches may incur greater travel expenses that are reimbursed by the Team. 

Team Administrative Fee: The team administrative fees are those incurred expenses associated with managing the team. Examples of some of the expenses are as follows: postage, making copies, any fees associated with the team bank account and any other reasonable and customary expenses.