Policy
Pike Soccer Club Board Selected policy & standard operating procedures
Pike Soccer Club KidSafe Policy
Recreation Team Formation Policy
Where does the money go? Board Decisions
Indy Burn Double Roster Policy
Who selects the coaches? Policy
PSC Continuing Education Tuition Policy
Pike Soccer Club Refund Policy
Pike Soccer Club Indy Burn Commitment Policy
Private Lesson Policy
Training only players are not allowed. Private lessons for non PSC members must take place on the coach's own time (and not during the Indy Burn training session) and not at Northwestway Park nor Mary & John Geisse Soccer Complex. Private lessons for PSC members must first be approved in writing by PSC Soccer Director. (3/2009)
Guest Player Policy
Indy Burn teams are to make use of other PSC-Indy Burn players as guest players as a first option, using the Club Pass system. This policy helps comply with IYSA Registration Rules and at the same helps promote players from within. A guest player, using another Club's player pass, must first be approved in writing by PSC Soccer Director. Indy Burn players may not play as a guest for another Club; exceptions must first receive permission in writing from PSC Soccer Director. (3/2009)
Tournament Policies
1. All players must be transported to/from out of town tournaments (farther than 50 miles from PSC fields), by an adult. Players may not drive themselves or team mates. (3/2009)
2. Hotel behavior. Players must use best behavior at all times during the tournament including at the hotel and tournament. (3/2009)
3. Indy Burn teams may not travel in 15 passenger vans. (2004)
Coaching Certification Policy
Each Coach and Assistant Coach must complete the PSC KidSafe Risk Management 101 Coaching Certificitation Course - February 9, 2004 - revised February 25, 2010.
Pike Soccer Club KidSafe Policy
Each Coach; Assistant Coach; Board member; and Board Committee member, including Team Managers and Commissioners, must agree to and provide information for an annual criminal back ground check. February, 9, 2004 See PSC's KidSafe Policies on the KidSafe page.
Additional KidSafe policies
PSC Coaches must never be alone with one of the team's players. The second to last player to be picked up must stay with the Coach until the last player is picked up. Coach must never leave the game or training area when there are remaining players to be picked up. 12/02
PSC Coaches are not to transport players to any location for any PSC activity unless it is carpool prearranged and authorized by the parent(s) involved, other than the coach's own child. 9/17/09
Recreation Team Formation Policy
Rec teams are randomly formed each fall season and may remain together for the following spring season. The Club will honor the first three parent/player requests per team.
Generally Rec coaches are parents and wish to coach their own child. Thus, in most cases, the policy means actually only 2 parent requests plus the child of the coach. For example, if a parent requests Susie and Mary to play on the team that would be a total of three once one includes the child of the coach. It may only be one request but it equals the total of three players. There may be 2 different requests from parents, just for their child, and those combined with the coach's child will result in the maximum of three also.
For Risk management reasons, there is no evaluation of the parent request made by Club.
Although part of the fun for children is to score goals, there is no place for runaway games in recreational soccer. Any coach responsible for this will be referred to the Coaching Education staff for remedial training. August 11, 2003
Where does the money go? Board Decisions
Net proceeds in operating account is returned to parents with lower fees. In addition, operating account has paid for scholarships for since 1979. Designated revenue streams include:
ASSESSED TO PLAYERS
1. Parent paid fees to General Operating account.
2. New Fields assessments to New Fields Development account. (Portion of Travel, Rec and Rec+ fees are expected to go to New Fields but may be spent by unexpected expenses.)
3. Uniform reimbursement nets out uniform expense.
4. Rec parent volunteer buy out to Operations.
DONATED
5. New Fields Capital Campaign and Mary & John Geisse Soccer Complex Advisory Committee efforts to New Fields Development account.
a. New Fields donations (Capital Campaign, coach stipend donations)
b. New Fields major sponsorships (St. Vincent's, Coke, Land O' Frost)
c. New Fields donations via Network for Good or PSC web site
d. New Fields partnerships (Note expenses for these efforts also charged to field development account.)
6. Scholarship Account if specific grant.
7. United Way donations to New Fields account unless specified by donor.
8. Annual campaign to members: Solicit donations to Operations.
9. Club based fundraising efforts: on line registration goal and field sponsorships net proceeds to New Fields, cash donations donor designated to Rec Scholarships, Operations, or New Fields.
MONEY EARNED
10. Concession revenue offsets concession expense with net proceeds to Operations.
11. Interest income off sets bank expense with net proceeds to Operations.
12. Advertising and Newsletter ad sales offsets newsletter/communication expense with net proceeds to Operations. Note Communications is usually net expense.
13. Club Based fundraising revenue offsets fundraising expenses with net proceeds to Operations:
a. Merchandise (logo wear & decals) sales off sets merchandise expense with net proceeds to Operations.
b. Minor raffles.
14. Pike Fest income (consignment, food, hotels, ads, registration, t shirt sales, concessions) offset Pike Fest expenses with net proceeds allocated to Travel Scholarships, Travel League, and General Fund. Board may assign major tournament sponsorship proceeds to Indy Burn account.
TRADES
15. Generally nets to zero. If net proceeds, see above area.
May 10, 2004
Indy Burn Double Roster Policy
PSC and IB discourage a child playing on two PSC teams during the same season, yet does not prohibit it. Each child wishing to double roster must be approved by all coaches involved and PSC Soccer Director.
The primary player pays primary player fees to primary team.
Secondary team fees are determined by player status:
1. Players doubled rostered on two Indy Burn teams:
a. Secondary Player is needed to keep team together and asked by a Coach, pay Club registration fee.* This rare situation is determined by PSC Soccer Director (not Coach or Manager).
b. Secondary Players approaching Coach pay full Club fees to both teams.*
2. Players affiliated with another Club are not allowed to double roster on PSC � Indy Burn team; exceptions must first receive permission in writing from PSC Soccer Director.
*Plus Secondary Players pay share of participating tournaments for all four types of player situations.
In the case of a child wishing to play on both a PSC Rec or Rec Plus team and an Indy Burn travel team in the same season: PSC policy is the child is a "primary" player on the Indy Burn travel team. Due to the nature of time and financial commitment to a travel team, PSC does not allow a "primary" PSC Rec Plus player to be a "secondary" Indy Burn travel player. PSC does allow the player to be Primary Indy Burn and Secondary PSC Rec Plus. There is no "secondary" Rec Plus player fee discount.
In the rare instance of a parent of a PSC Rec player requesting, and an IB Coach wishing to roster, true "part time" travel team player status, this exception must first receive permission in writing from PSC Soccer Director. IYSA still considers the player is "Primary" on the travel team and "Secondary" on the Rec Plus team. IYSA prohibits a "Secondary" travel player without the companion "Primary" travel or Rec plus team; thus there can be no "primary" Rec and "secondary" travel IYSA registration. July 8, 2002, revised 3/2009
Who selects the coaches? Policy
All PSC coaches serve at the pleasure of the PSC Board of Directors.
PSC coaches have changed from all parent volunteers to one where it has a mixture of member volunteers and paid coaches. In order to fulfill its mission, PSC has the following coach selection procedure in place.
The Soccer Director, with input from PSC Coaching Committee, has the responsibility for setting guidelines for coach recruitment and termination. They are to oversee coach recruitment and selection per the following guidelines:
Recreation Coaches Tots (U4), U5 - U12
Commissioners Recreation are to assign Recreational Coaches with approval of the Recreation Coordinator. The Coaching Committee and Directors Coaching are available to assist on an "as requested" basis.
Rec. Plus Coaches U13-U18
Commissioner Indy Burn (Rec) Plus assigns Rec. Plus Coaches with pre-approval of the Soccer Director. The Coaching Committee is available to assist on an "as requested" basis.
Indy Burn Travel Coaches Youth U9 - U19
Primary recruitment, evaluation, and selection is to be completed by PSC Soccer Director, with contributions from the following:
Indy Burn Coaching staff
Coaching Committee
PSC Soccer Director forwards the coaching candidates to the PSC Executive Committee for final review and approval. March 8, 2004, revised 3/09
Play Up in Age Policy
Pike Soccer Club and Indy Burn youth teams will be made up of "true-age" players. Pike Soccer Club and Indy Burn teams have the luxury of having sufficient numbers to create and maintain true age teams. Blended age teams are allowed and, indeed, encouraged, only when the number of players are such that without blending ages, players will be left behind. It is not the intent of Pike Soccer Club nor Indy Burn to deny younger players with advanced skills the opportunity to play with older age players. Rather, the Club wants to ensure if a younger player is requesting to play up in age, he or she will be able to gain experience and adequate playing time to help enhance the player's soccer skills.
Recreation and Rec Plus Divisions
1. PSC discourages playing up.
2. PSC Rec Team formation Board policy must be followed.
3. IYSA Rec Team formation rules must be followed including: "Consideration of ability of the player allowed only to aid in balancing strength of teams." "All forms of recruiting, invitations, and tryouts for a specific Rec team are prohibited."
4. Parents seeking an exception to allow their child to play up must contact PSC Commissioner Rec (for the true age group). The request must be approved by both the PSC Board member Recreation Chairperson and PSC Soccer Director.
Indy Burn Division
Exceptions to true age policy:
1. A player may "play up" onto older aged team, when evaluated and approved by coaches involved and Soccer Director, and
a. there is no true age team formed for an otherwise eligible player and if otherwise eligible by IYSA & league rules. OR
b. the coaches and Soccer Director determine and believe it is in the best interest of player to play up.
The above steps must occur each year the player is not playing at true age.
In many cases, these requests are time sensitive. Allowances for this chain of events must be given by player, parent and coaches to allow the above steps to take place. March 9, 2009
PSC Continuing Coaching Education Tuition Policy
"Pike Soccer Club believes coaching education is a cornerstone to its commitment of providing the best possible environment for area youth and key to achieving its goal of fun, fair play, and player improvement."
PSC offers at no charge to candidate a variety of coaching education.
At present (3/04), PSC and IYSA offer:
-PSC Coaching Certification Course
-Continuing in house coaching education. Coaches are encouraged to observe training sessions during special training programs (i.e. indoor winter training, spring, u7/u8 special training, Indy Burn team practices).
-IYSA Youth Modules
It is expected Indy Burn coaches will attend coaching seminars and clinics and/or upgrade their licenses.
TUITION POLICY
Coaches will continue to coach or otherwise serve the Club for a period of time after reimbursement for courses.
PSC will reimburse a coach attending all sessions of:
-IYSA Youth Technical Certificate (aka "F")
-NSCAA Regional
-IYSA E
-NSCAA Advanced Regional
-IYSA D
providing coach submits a paid receipt and a copy of the license/certificate to Director Coaching. The DC must pre-approve candidate for Advanced Regional and D courses.
Additional Requirements for ADVANCED COURSES
Candidates must be pre-approved by Director Coaching and Compensation Committee. Candidates must complete a TUITION REIMBURSEMENT AGREEMENT:
I agree to take coaching course ____________ on or about___________.
The cost is ___________. PSC agrees to pay for the course with the following provisions:
1. Coaching candidate pays for course and PSC will reimburse $______ (usually 50%) upon successful completion and after submitting a copy of the license to Director Coaching.
2. After coaching two additional seasons, PSC will reimburse $________ (50%). March 8, 2004
Pike Soccer Club Refund Policy Revised 6/20/07
Pike Soccer Club Rec & Rec Plus Registration Fees.
There are no refunds. Exceptions are made for injuries before mid season (i.e. 5/1 and 10/1) and when there is no roster spot for wait listed players. Due to time constraints, all refunds are made after the season.
Indy Burn Registration Fees
Deposits are non refundable. Please refer to the current season Club fee structure on the Indy Burn page of www.IndyBurn.org as details on refunds and important dates are included on that page.
Indy Burn Injury Policy
Injury prior to August 1, full refund less deposit.
Injury between August 1- September 15, 50% of fee (less deposit)
After September 15, No refund.
Injury prior to March 1, full refund less deposit.
Injury between March 1- April 15, 50% of fee (less deposit)
After April 15, No refund.
Indy Burn Uniforms
All uniform sales are final. In the event that there is an error by supplier a replacement may be made by the supplier.
PSC Camps and Indy Burn Junior Academy programs
Please refer to the specific program registration page found on the www.pikesoccerclub.org for the refund policy. Typically all registration fees are final and no refunds will be given. In the event of inclement weather often the specific days will be rescheduled.
PSC Hosted Tournaments
Please refer to the specific registration rules found on each tournament website for the refund policy.
Pike Soccer Club Indy Burn Commitment Policy
As each Indy Burn player registers, he/she agrees to the Indiana Youth Soccer Association's policy and Pike Soccer Club Indy Burn policy as stated on the registration form: "I understand that if I am offered a spot on a team and I accept the spot (by signing a commitment form or paying a deposit), I have committed to Play Indy Burn for the August 1 - July 31 soccer year." (January, 2008)
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