Pike Soccer Club & Indy Burn Board

Selected policy & standard operating procedures Updated 06/21/07 08:39 AM

Coaching Certification Play Up in Age

Coaching Education Tuition Recreation Team Formation

Indy Burn Double Roster Where Does the Money Go?

KidSafe Risk Registration Policy Who Selects the Coaches?

Pike Soccer Club Refund Policy

Coaching Certification Policy Each Coach and Assistant Coach must complete the PSC Coaching Certification Course or equivalent course. Coaches who have successfully completed a State, USSF, or NSCAA issued "F" (Youth Technical Certificate) course or higher and have given to PSC Director Risk Management a copy of the license or certificate are 'PSC Certified.' February, 9, 2004

KidSafe Risk Registration Policy Each Coach; Assistant Coach; Board member; and Board Committee member, including Team Managers and Commissioners, must agree to and provide information for an annual criminal back ground check. February, 9, 2004

Recreation Team Formation Policy

Rec teams are randomly formed each fall season and may remain together for the following spring season. The Club will honor the first three parent/player requests per team.

Generally Rec coaches are parents and wish to coach their own child. Thus, in most cases, the policy means actually only 2 parent requests plus the child of the coach. For example, if a parent requests Susie and Mary to play on the team that would be a total of three once one includes the child of the coach. It may only be one request but it equals the total of three players. There may be 2 different requests from parents, just for their child, and those combined with the coach's child will result in the maximum of three also.

For Risk management reasons, there is no evaluation of the parent request made by Club.

Although part of the fun for children is to score goals, there is no place for runaway games in recreational soccer. Any coach responsible for this will be referred to the Coaching Education staff for remedial training. August 11, 2003

Where does the money go? Board Decisions

Net proceeds in operating account is returned to parents with lower fees. In addition, operating account has paid for scholarships for since 1979. Designated revenue streams include:

ASSESSED TO PLAYERS

1. Parent paid fees to General Operating account.

2. New Fields assessments to New Fields Development account. (Portion of Travel, Rec and Rec+ fees are expected to go to New Fields but may be spent by unexpected expenses.)

3. Uniform reimbursement nets out uniform expense.

4. Rec parent volunteer buy out to Operations.

DONATED

5. New Fields Capital Campaign and Mary & John Geisse Soccer Complex Advisory Committee efforts to New Fields Development account.

    a. New Fields donations (Capital Campaign, coach stipend donations)

    b. New Fields major sponsorships (St. Vincent's, Coke, Land O' Frost)

    c. New Fields donations via Network for Good or PSC web site

    d. New Fields partnerships (Note expenses for these efforts also charged to field development account.)

6. Scholarship Account if specific grant.

7. United Way donations to New Fields account unless specified by donor.

8. Annual campaign to members: Solicit donations to Operations.

9. Club based fundraising efforts: on line registration goal and field sponsorships net proceeds to New Fields, cash donations donor designated to Rec Scholarships, Operations, or New Fields.

MONEY EARNED

10. Concession revenue offsets concession expense with net proceeds to Operations.

11. Interest income off sets bank expense with net proceeds to Operations.

12. Advertising and Newsletter ad sales offsets newsletter/communication expense with net proceeds to Operations. Note Communications is usually net expense.

13. Club Based fundraising revenue offsets fundraising expenses with net proceeds to Operations:

     a. Merchandise (logo wear & decals) sales off sets merchandise expense with net proceeds to Operations.

     b. Minor raffles.

14. Pike Fest income (consignment, food, hotels, ads, registration, t shirt sales, concessions) offset Pike Fest expenses with net proceeds allocated to Travel Scholarships, Travel League, and General Fund. Board may assign major tournament sponsorship proceeds to Indy Burn account.

TRADES

15. Generally nets to zero. If net proceeds, see above area.

May 10, 2004

Indy Burn Double Roster Policy

PSC and IB discourage a child playing on two soccer teams during the same season yet does not prohibit it. Each child wishing to double roster must be approved by both coaches and the Director(s) Coaching involved.

The following four situations address a player playing for two TRAVEL teams.

(The primary player pays primary player fees to primary team. In almost all cases, each Secondary player pays the Club fee plus the ISYA fee.)

Secondary team fees are determined by player status:

1. Players doubled rostered on two Indy Burn teams:

    a. Secondary Players necessary to keep team together and asked by a Coach pay IYSA double roster player registration fee.*

        (i.e. two u10 teams needing to share players) This rare situation is determined by Director Coaching (not Coach or Manager).

    b. Secondary Players approaching Coach pay IB Club fee and IYSA double roster player registration fee.*

    (i.e. parent wants child to play on two teams, i.e. true age and play up).

2. Players doubled rostered from outside Pike Soccer Club:

    a. Secondary Players necessary to keep team together and asked by a Coach pay IB Club fee and IYSA double roster player registration fee.* (i.e. team may fall apart without player). This very rare situation is determined by Director Coaching (not Coach or Manager).

    b. Secondary Players approaching Indy Burn Coach pay Full Primary player IB fees.* (i.e. parent wants child to play on two teams).

*Plus Secondary Players pay share of participating tournaments for all four types of player situations.

In the case of a child wishing to play on both a PSC Rec or Rec Plus team and an Indy Burn travel team in the same season: PSC policy is the child is a "primary" player on the Indy Burn travel team. Due to the nature of time and financial commitment to a travel team, PSC does not allow a "primary" PSC Rec Plus player to be a "secondary" Indy Burn travel player. PSC does allow the player to be Primary Indy Burn and Secondary PSC Rec Plus. There is no "secondary" Rec Plus player fee discount.

In the rare instance of a parent of a PSC Rec player requesting, and an IB Coach wishing to roster, true "part time" travel team player status, in addition to both Directors Coaching approval, both Director Indy Burn and Director Recreation must agree to this exception. Even if the Director Indy Burn reduces the team's fee assessment, the player remains "Primary" on the travel team and "Secondary" on the Rec Plus team. IYSA prohibits a "Secondary" travel player without the companion "Primary" travel or Rec plus team; thus there can be no "primary" Rec and "secondary" travel IYSA registration. July 8, 2002

Who selects the coaches? Policy

All PSC coaches serve at the pleasure of the PSC Board of Directors.

PSC coaches have changed from all parent volunteers to one where it has a mixture of member volunteers and paid coaches. In order to fulfill its mission, PSC has the following coach selection procedure in place.

The Coaching Committee, including all Directors of Coaching, has the responsibility for setting guidelines for coach recruitment and termination. They are to oversee coach recruitment and selection per the following guidelines:

Recreation Coaches Tots (U4), U5 - U12

Commissioners Recreation are to assign Recreational Coaches with approval of the Recreation Coordinator. The Coaching Committee and Directors Coaching are available to assist on an "as requested" basis.

Rec. Plus Coaches U14-U16

Commissioner Recreation Plus assigns Rec. Plus Coaches with approval of the Director of Coaching. The Coaching Committee is available to assist on an "as requested" basis.

Indy Burn Travel Coaches Youth U9 - U19

Primary recruitment, evaluation, and selection is to be completed with contributions from the following:

Coaching Committee

Directors of Coaching

PSC Executive Committee Board Members

Evaluation of the coaching candidate is to be completed by the Coaching Committee and Directors Coaching. After the review process, the Director of Coaching forwards the coaching candidate to the PSC Executive Committee for final review and approval. March 8, 2004

Play Up in Age Policy

Pike Soccer Club and Indy Burn youth teams will be made up of "true-age" players. Pike Soccer Club and Indy Burn teams have the luxury of having sufficient numbers to create and maintain true age teams. Blended age teams are allowed and, indeed, encouraged, only when the number of players are such that without blending ages, players will be left behind. It is not the intent of Pike Soccer Club nor Indy Burn to deny younger players with advanced skills the opportunity to play with older age players. Rather, the Club wants to ensure if a younger player is requesting to play up in age, he or she will be able to gain experience and adequate playing time to help enhance the player's soccer skills.

Recreation and Rec Plus Divisions

1. PSC discourages playing up.

2. PSC Rec Team formation Board policy must be followed.

3. IYSA Rec Team formation rules must be followed including: "Consideration of ability of the player allowed only to aid in balancing strength of teams." "All forms of recruiting, invitations, and tryouts for a specific Rec team are prohibited."

4. Parents seeking an exception to allow their child to play up must contact Director Coaching Recreation and receive his approval.

Indy Burn Division

Exceptions to true age policy:

1. A player may "play up" onto the next older aged team, when evaluated and approved by coach and Director of Coaching, and

    a. there is no true age team formed for an otherwise eligible player and if otherwise eligible by IYSA & league rules. OR

    b. both the coach and Director Coaching determine and believe it is best interest of player to play up.

2. Parent request: Players may try out for an older age team. Being added to the older true age team's roster is dependent on the following:

    a. Parent must discuss with both the true age coach and the coach for the older age group. Coach will contact Director Coaching Indy Burn and ask him to attend a training session to watch the player to determine if his/her skills are at the level necessary to play up in age.

    b. The true age team's coach must be consulted prior to evaluation taking place.

    c. The above steps must occur each year the player is not playing at true age.

In many cases, these requests are time sensitive. Allowances for this chain of events must be given by player, parent and coaches to allow the above steps to take place. March 8, 2004

PSC Continuing Coaching Education Tuition Policy

"Pike Soccer Club believes coaching education is a cornerstone to its commitment of providing the best possible environment for area youth and key to achieving its goal of fun, fair play, and player improvement."

PSC offers at no charge to candidate a variety of coaching education.

At present (3/04), PSC and IYSA offer:

-PSC Coaching Certification Course

-Continuing in house coaching education. Coaches are encouraged to observe training sessions during special training programs (i.e. indoor winter training, spring, u7/u8 special training, Indy Burn team practices).

-IYSA Youth Modules

It is expected Indy Burn coaches will attend coaching seminars and clinics and/or upgrade their licenses.

TUITION POLICY

Coaches will continue to coach or otherwise serve the Club for a period of time after reimbursement for courses.

PSC will reimburse a coach attending all sessions of:

-IYSA Youth Technical Certificate (aka "F")

-NSCAA Regional

-IYSA E

-NSCAA Advanced Regional

-IYSA D

providing coach submits a paid receipt and a copy of the license/certificate to Director Coaching. The DC must pre-approve candidate for Advanced Regional and D courses.

Additional Requirements for ADVANCED COURSES

Candidates must be pre-approved by Director Coaching and Compensation Committee. Candidates must complete a TUITION REIMBURSEMENT AGREEMENT:

I agree to take coaching course ____________ on or about___________.

The cost is ___________. PSC agrees to pay for the course with the following provisions:

1. Coaching candidate pays for course and PSC will reimburse $______ (usually 50%) upon successful completion and after submitting a copy of the license to Director Coaching.

2. After coaching two additional seasons, PSC will reimburse $________ (50%). March 8, 2004

Pike Soccer Club Refund Policy Revised 6/20/07

Pike Soccer Club Rec & Rec Plus Registration Fees.

There are no refunds. Exceptions are made for injuries before mid season (i.e. 5/1 and 10/1) and when there is no roster spot for wait listed players. Due to time constraints, all refunds are made after the season.

Indy Burn Registration Fees

Deposits are non refundable. Please refer to the current season Club fee structure on the Indy Burn page of www.IndyBurn.org as details on refunds and important dates are included on that page.

Indy Burn Injury Policy
Injury prior to August 1, full refund less deposit.
Injury between August 1- September 15, 50% of fee (less deposit)
After September 15, No refund.

Injury prior to March 1, full refund less deposit.
Injury between March 1- April 15, 50% of fee (less deposit)
After April 15, No refund.

Indy Burn Uniforms

All uniform sales are final. In the event that there is an error by supplier a replacement may be made by the supplier.

PSC Camps and Indy Burn Junior Academy programs

Please refer to the specific program registration page found on the www.pikesoccerclub.org for the refund policy. Typically all registration fees are final and no refunds will be given. In the event of inclement weather often the specific days will be rescheduled.

PSC Hosted Tournaments

Please refer to the specific registration rules found on each tournament website for the refund policy.

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